How do you realize the ROI in your IT projects?

Benefits Realization Management

With a unique combination of active methods for cost-benefit-mana-gement, we support you in your next software projects as

your project partner to realize benefits out of your IT investments.

We accompany you in 8 steps before, during and after your project until the calculated ROI is realized after 6, 12 + 18 months. Promised.

Our knowledge database +Benefit, which we host and operate for you with exclusive data in the EU, supports you in this.

In this way, we offer you security for your budget planning, ensure comprehensibly documented investment decisions via profitability analyses with ROI, NPV, EBIT and then control benefits realisation of your projects, because these should pay off in operations, balance sheet + P&L for owners, customers + employees.

8 steps to a project with ROI

1. Set goals + scope

2. Select KPI key figures

3. Determine potential benefits in €

4. Calculate costs per solution

5. Assess benefits + risks

6. ROI statement for project approval

7. Run project success controlling

8. Optimize benefit realization

Determine project goals + scope of your profitability analysis

Our preliminary consultation (free + online + any time)

We get to know each other in a preliminary discussion about your investment or rationalization project. Please explain to us which IT projects require a cost-benefit analysis and what your Decision needswould be. These can be, for example, questions such as make-or-buy, in- or outsourcing, central versus decentralized, standard or individual, provider A, B or C or all at the same time. Sometimes a cost comparison calculation is enough, but usually a whole business case with ROI is needed, which is then checked during the project.

Once we have understood your needs and we are sure that we can help you, we will keep within the framework and parameters of yoursEconomic considerationsstraight away:

Which IT solutions, which processes within them + which structures in the environment should be analyzed for costs and benefits?
What useful life, interest rate and budget have you roughly estimated and what are your project assumptions?
Who will benefit from this and who will take part in the following workshops?

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Project charter for accompanying ROI analysis

Once the project data has been initially recorded in +Benefit know-ledge database that was created for you, we can issue the project charter for a series of workshops for your ROI analysis as a PDF. Having this you can invite all participants to the first treasure hunt workshop via email and proceed to step 2.

Discover potential + calculate value contributions

Welcome to the treasure hunt!

In our moderated treasure hunt workshops, you systematically discover potential benefits with us using our method of KPI-based potential analysis with colleagues from different departments: Key figure improvements can be easily discovered in a team and their potential value contributions in € generated by the planned invest-ment can also be quantified easier.

Measurement specifications, formulas for monetary evaluation of volume increases, resource savings, price and cost reductions over the effective horizon of your IT investment in months or years help here.

A potential is the probable sum of changes in productivity over a time, measured in monetary units. Therefore, we have developed our potential formula, which we train you to use in our IT cost-benefit management seminars.

The potential benefits identified, are assigned to periods, P&L effects and the beneficiaries - the benefit owners - so that they can see and committ to what benefits your IT project should bring you and when. This is a precisely measurable target agreement.

+Benefit Group | Potential analysis with Benefit Software

Benefit Discovery Workshops

+Benefit Group | Potential analysis quick wins

+Benefit Group | Yearly Savings potential analysis

+Benefit Group | Big Wins Potential Analysis

Treasure map shows the potential in € per period

Reports + graphs on the distribution of potential per period, per key figure and per beneficiary document the workshop results on an ongoing basis. At the end, you will receive our treasure map, which shows you the expected potential contributions in € per quarter for each type of potential.

+Benefit Group | Treasure map with potentials per period

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Calculate costs per solution alternative + compare TCO

In this step, we calculate various solution alternatives A, B or C together with you and, if necessary, with the involvement of third parties such as IT solution providers and their offers, and thus obtain the total costs per period with the required estimation accuracy over the project and utilisation period in a transparent manner, separated according to internal and external expenses per service partner.

In order not to forget any costs over the entire life cycle, we orientate ourselves on the TCO Total Cost of Ownership model according to GARTNER. We have already realised its cost structures in +Benefit and many of the standard service items with further cost information in our knowledge database can therefore be reused for your calculations.

Cost estimation rooms

Cost Estimation Rooms

Cost comparison calculations based on the TCO model

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If you have several IT solutions with similar benefits for you, but different pricing and provision modalities, cost comparisons are a good idea. We provide you with a transparent comparison of their costs according to TCO, taking into account not only one-off and ongoing costs but also effects that are possible due to different times of utilisation or different approaches to capitalisation or depreciation. We provide you and the decision-makers with a transparent overview of all the details together with necessary assumptions made and present them to you in order to substantiate the economic recommendations with figures.

Determine utility values + assess risks

Each utility value analysis is used to determine the most suitable solution from a group of alternative solutions, irrespective of the costs. In +Benefit, you can compare solution approaches in a matrix with the requirement criteria from the potential analysis. We have provided quantitative or qualitative evaluation profiles and special functions to determine normalised partial utility values. This ensures an objective evaluation. We discuss and determine partial utility values with your collegaues from particpating departments and document the reasons in writing. The final ranking shows the overall utility value for each solution approach.

Utility value analysis

May the Best Win

+Benefit Group | Utility analysis + risk analysis

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Risk analysis for each solution approach

Your cost-benefit and ROI analysis should also include a systematic risk assessment based on documented assumptions. In a workshop with IT and representataives of your operations, we run through the identified or expected risks of the solution approaches and record risk types, probabilities, loss amounts, etc. Afterwards we transfer the risk costs determined in this way to the former TCO calculation.

Project controlling to realize benefits as expected

Ongoing, monthly project success controlling

As part of our continuous monthly performance controlling over the course of the project, we constantly track actual costs, times and benefits that have become effective as well as risks that have materialised. With our deviation and trend analyses, we monitor for you whether your IT project remains cost-effective or if there are
1. subsequent changes in the form of change requests,
2. risks of loss of benefits due to project delays, or
3. reductions in the expected benefits and thus in overall value contributions due to quality deficiencies. This can jeopardise your planned ROI, which is why we, as your cost-benefit managers, actively help to counteract this:

+Benefit Group | Benefit optimization benefit maps

Plan = Should = Is ?

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Benefit maps to communicate how to realize the benefits

Our Benefits Realisation Management approach provides recurring checks at previously agreed milestones in order to ensure that benefits are collected with the benefit owners in terms of the agreed key figures and their development over time.

Benefit maps serve as a good planning, control and communication tool to visualise, communicate interdependencies between external drivers, goals and helps to implement the benefits, processes, changes and the IT solution or IT infrastructure for each project participant, both internally and externally, so that we can still achieve the target from the management planning board for each KPI, area and period.

Agree on management targets + key figures

Management Planning board

You shouldn't start an IT project without documenting the changes that will be used to measure its success later! This kind of thing is best measured in key figures (KPI) that are supposed to change positively over periods. For this purpose, we have developed a management planning board in +Benefit knowledge database.

In this 2nd step, we discuss with you, your management or the steering committee members expected increases of output volumes, savings of costs and ressources of the IT project per period as a value contribution. So is it about cost, time, market and/or quality leadership? Where are you today in different areas and what are realistic targets for the cost-benefit analysis and the project itself.

+Benefit Group | Mgmt planning board (KPI)

Which key figures are to be improved by your project and by what percentage?

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KPI catalogues in +Benefit knowledge database

From our +Benefit knowledge database with > 1,000 key figures, we can select additional standard key performance indicators, including formulae, definitions and examples, depending on the area of analysis, which we recommend to you, based on our experience from similar projects.

Which additional KPI would you like to include in your following cost-benefit-analysis? We will be happy to supplement and prioritise these accordingly for the subsequent potential analysis workshops.

Present economic viability scenarios for budget approval

ROI + Co. help to justify investment decisions

Together, we prepare a convincing recommendation for action to approve the budget for your projects. We provide you with a convincing story and are happy to present this to your management team in person as your recommendation for action.

In addition to the possible improvements in key figures, potential benefits identified together with the operating department and the costs of the x evaluated solution alternatives, we present the calculated and verified profitability figures such as ROI, amortisation, net present value NPV, EBIT together with value added graphs, activity and budget plans for each solution approach with the important background information as your decision proposal.

This provides everyone certainty when making the following investment decision in favour of the right option. Would you like to run through another scenario to see how the ROI would change if we started with option A or B earlier? No problem.

RETURN ON INVEST

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+Benefit Group | ROI cost benefit analysis

Target costing

If it is not clear what you may be spending too much or too little money on, a look at the cost-benefit diagram with a target cost funnel can help, which is ideal for balancing individual items in terms of target cost management in terms of relative costs and benefits. Who likes to pay more for a delivery or service than it benefits them?

Optimize benefit realization for operations, balance sheet and profit and loss statement

Optimization of the benefits for your project balance

You also want to see the realised value contributions of your IT projects reflected in your company's balance sheet and profit + loss statement. To this end, we calculate the effects on the P&L for each period for the planned benefits, once our ongoing project success controlling has determined this:

What percentage of the planned improvements in key figures has already been achieved?

In addition, we calculate the ROI realised after 6, 12 and 18 months of operations and make adjustments until the benefit has been verified and the previously calculated ROI has been realised. We promise, because that is our ROI guarantee.

Pay Back Day

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Projects final report

Once your IT project has been completed and the ROI has been realised, you will want to carry the knowledge you have gained into new projects. In addition to lessons-learned sessions, project reports summarising the approach, potential and ways of realising benefits also serve this purpose. We are happy to support you in the internal and external marketing of your project results as a neutral project partner who presents the success in your project reviews, annual reports, success stories or publications in the press.

Arrange preliminary consultation

A few questions in advance?

Invest now for 30 minutes in our short preliminary talk

(free + online + anytime)

How do you realize the ROI in your IT projects?

Benefits Realization Management

Determine project goals + scope of your profitability analysis

Our preliminary consultation (free + online + any time)

Project charter for accompanying ROI analysis

Discover potential + calculate value contributions

Welcome to the treasure hunt!

Benefit Discovery Workshops

Treasure map shows the potential in € per period

Calculate costs per solution alternative + compare TCO

Cost estimation rooms

Cost Estimation Rooms

Cost comparison calculations based on the TCO model

Determine utility values + assess risks

Utility value analysis

May the Best Win

Risk analysis for each solution approach

Project controlling to realize benefits as expected

Ongoing, monthly project success controlling

Plan = Should = Is ?

Benefit maps to communicate how to realize the benefits

Agree on management targets + key figures

Management Planning board

KPI catalogues in +Benefit knowledge database

Present economic viability scenarios for budget approval

ROI + Co. help to justify investment decisions

RETURN ON INVEST

Target costing

Optimize benefit realization for operations, balance sheet and profit and loss statement

Optimization of the benefits for your project balance

Pay Back Day

Projects final report

Call +49 172 3872 373

mail@benefitgroup.de

14167 Berlin, Germany